How to Create Your PDF CV and Edit It With cvonline.me
Make your PDF CV creation process even easier with our new and improved online PDF builder! As long as you activate the option to download your CV as a PDF, this file will be available for you and your online CV visitors to download from your personalized online CV.
Remember that if you have the Job Seeker account you will be able to edit your PDF CV with all of our available templates, but you will only be able to download your PDF with our most basic template. On the other hand, if you have the Job Hunter account you will be able to edit, save, and download your CV with any of our templates. Our premium PDF CV templates include the option to customize with different color schemes, more personalizable sections, and the most stylish, yet compact layouts.
It is also important to mention that you can always upload your own PDF CV. In this case, the option to edit your PDF will be disabled. Remember that the PDF CV that you upload will be the one that is available for recruiters to download when they visit your online CV. Below, we describe in detail the following aspects of our PDF CV builder:
- Changing the design of your PDF CV
- How to add/remove and edit the header elements.
- Everything you need to know about the PDF CV sections.
- Picking the color scheme of your PDF template.
- How to change a section's functionality.
- How to add bullet points, ordered lists and bold, italics or underlined text.
Step-by-Step PDF Creation and Editing
After logging in to your cvonline.me account you first need to click on the "PDF CV"" button within the left-hand menu. Then, you must make sure that you have selected the “I want my PDF CV to be available for download from my online CV,” option located at the top of the page, under the “Set-Up PDF Format” title. By default, the "Allow cvonline.me to auto generate a PDF version of my CV" option will be selected.
Scroll down and you will notice a menu on the right-hand side with options to pick color, add and remove sections, add and remove header elements, and change the design of your PDF CV. We recommend starting with the selection of your template.
*If at any point you want to minimize the right-hand menu, so as to better access any particular section of your CV, simply click on the toolbar icon: Likewise, if you need to maximize the menu in order to access the four above mentioned menu options, just click on the icon again and the menu will appear.*
Click on the “CHANGE DESIGN” tab located in the right-hand menu. Again, if you do not see the right-hand menu, simply click on the toolbar icon and the menu will appear. After you have selected “CHANGE DESIGN,” you will see the various PDF CV layout options. Make sure to select the template that corresponds with your account capabilities. You will be able to edit and save your CV within our platform no matter which template you have selected or which account you have activated, but you will not be able to see the PDF from your online CV nor download it unless you have the corresponding account. If you would like to be able to download your PDF CV with a premium template version, you must first upgrade your account.
Keep in Mind
- Each CV template has its own unique assortment of sections (not every template will have ALL sections available). For example, the most basic template includes Header Elements--with important contact information, Work Experience, Education, and a QR Code. On the other hand, some of our more premium templates include all of the basic template sections as well as an Executive Summary, Professional Objective, Skills, Languages, Out of Office interests, and more. Thus, you must choose the template that best meets your application requirements.
- As long as you have a suitable CV template selected for your particular account functionalities, the PDF will appear on your online CV and you or your visitors will be able to download it.
- If you do not select a template adept for your account settings, you can still edit and save the CV within our platform, but you will not see the PDF on your online CV, nor will you be able to download it. In this case, you will need to select a template that corresponds with your account capabilities or upgrade your account.
We suggest clicking on each template option, to see the differences between each one, and selecting the layout that best meets your specific application demands. Consider which template will best represent you and your professional candidacy, as well as which one will more effectively catch the eye of your hiring manager and potential employer.
*Don’t forget to click on the green “Save changes” button, at the top of the PDF editor, during your editing process, in order to save any changes you make to your PDF CV.
Likewise, if you choose one template and edit the information within that template version, as long as you save your changes, the information will be permanently saved within our platform, even if you select another template. Yet, if you select a different template, the same information that you saved within your original CV template will not appear in the new template. Information is not directly transferred from one edited template to another. You must edit it accordingly. The good news is that if and when you go back to the original template, the data that you saved there will remain intact. The same is true for any PDF template that you edit and save within our platform.
ADD/REMOVE HEADER ELEMENTS
Once you have selected your PDF CV template, we recommend focusing on the header. First, click on the “ADD/REMOVE HEADER ELEMENTS” tab in the right-hand menu. You will see various header elements, which may differ depending on the template you have selected. At most, the template will include the following elements: Picture, Email, Telephone, Job Title, and Location. Again, depending on the template, some of these options may not be available. If you need to include all of this information on your CV, we recommend selecting the template that incorporates all of these elements.
Each of the header elements has a blue button that can be used to add or delete it: Simply click on the button until it turns grey to eliminate the corresponding element: Click again, assuring that the button turns blue, and the element will reappear.
Remember that in the U.S.A, it is illegal to include a photo on your paper CV. For this reason, if you are applying for a job in this country you must remove the picture from your PDF. For those of you that are applying for work outside of the U.S.A, we recommend looking up the country’s specific laws regarding the use of a photo on paper CVs, as well as paying close attention to the particular application requirements associated with the company and job position at hand. If you wish to change your PDF CV photo, you must change your online CV picture.
Keep in mind that you can remove your email from your PDF CV, but you cannot change it to a different email address. If you wish to change the email displayed on your PDF, please contact us and we will change your online CV account settings in order to incorporate your new email.
*As recommended by expert recruiters and HR professionals, it is best to at least include your email and job title in the header of your PDF CV.
Let’s focus on the heart of your CV: sections and their content. Click on the “ADD/REMOVE SECTIONS” tab in the right-hand menu and you will see the various CV sections available for the template you have selected. As mentioned before, there are different sections available depending on the template that you have chosen. For example, our basic template includes Work Experience, Education, and a personalized QR Code. Whereas, one of our premium templates includes all of these basic template sections as well as an Executive Summary, Languages, Skills, Certifications, Complementary Education, and Hobbies or interests. One of our other premium templates also offers the option to add a Professional Objective.
- Each CV section can be deleted or added again by clicking on the corresponding blue button within the left-hand menu or by clicking on the trash can icon, directly in-line with the section title, within the specific section’s editor box.
- You can change the title of any of the sections by highlighting the title and typing a new one. For instance, you could change the Executive Summary title to About Me.
- To edit the information within a specific section, simply highlight the pre-text and type the corresponding information.
- In order to add additional items within a given section, such as the language section, simply click on the plus sign located in the toolbar to the right of each section title.
- To move a section up or down on your PDF template, click on the corresponding arrow located in the toolbar to the right of each section title, and place it above or below another section. For example, to move the Skills section below the Certifications section, click on the indicated down arrow.
- To move an individual item within a section, click on the up or down arrow situated in the toolbar directly to the right of the section item.
Now let’s check out some specific features for each CV section:
By default, our PDF maker will import work experience information that you have already included on your online CV. However, it is important to note that it will only import the first three lines of text for each experience. If you wish to include more details about your job position you will have to add it manually. Within each work experience you can edit the Job Position, Company and Location, Start Date - End Date, and Job Description. You can even move work experiences up or down in order to list them in reverse-chronological order (most recent experiences first), by clicking on the corresponding arrow in the right-hand toolbar, directly across and in-line with the job position. If you want to delete a work experience simply click on the trash can icon, also in-line with the corresponding job position. Don’t make the mistake of clicking on the trash can directly across from the Work Experience section title, as this will delete the section all together.
Similarly, our PDF creator will automatically import education information that you have already included on your online CV. If you want to add any other details, you can edit the information manually. Within each educational experience you can edit the Degree title, Educational Institution, and Start Date - End Date. You can even move educational experiences up or down in order to put them in order, by clicking on the corresponding arrow in the right-hand toolbar, directly across and in-line with the degree title. Again, if you want to delete an educational experience simply click on the trash can icon, also in-line with the degree title.
Our PDF maker automatically generates a unique QR code that, when scanned, will connect recruiters to your online CV! The code itself cannot be altered however, you can edit the QR code message. By default it will read, “Scan the QR code to view my online CV with more information about my career,” but feel free to make it more personalized. You can mention some of the additional sections that can be viewed on your online CV that you could not fit on your PDF, such as references, seminars and conferences, volunteer experiences, etc. Simply highlight the QR code text and type your new message encouraging recruiters to check out your full professional profile on your online CV.
Another great section to include on your PDF CV is an Executive Summary, in which you can give a brief description about who you are as a professional. Include, what you do, why you do it, and what you like about your field of work. To delete or add the Executive Summary section of your PDF CV, please refer to the general instructions on how to delete or add a CV section located above, in the Take Note passage of this article.
The professional Objective section of your CV should include a clear statement of your professional goals and how they align with the position that you are applying for. Again, to delete or add the Objective section of your PDF CV, please refer to the general instructions on how to delete or add a CV section located above, in the entry titled, Take Note.
If you speak more than one language it is vital that you include this on your CV, especially if you have a higher proficiency level. In order to put your languages in a specific order, you can move a language up or down by clicking on the up or down arrow directly across from and to the right of the language and level of mastery. You can delete a language and level of mastery by clicking on the trash can icon also in the right-hand toolbar directly across from the language.
Another important part of your CV is the Skills section. This section should be utilized to show off all of your relevant professional abilities, especially those that directly apply to the job position at hand. There are two design options for the Skills section, depending on the template that you select---one that includes the skill and accompanying level of mastery or one that includes the skill and proficiency level, demonstrated with a range of circular points:
If you wish to include the level of mastery for each of your skills on the template with circular points, simply click on the points and match them with your level of proficiency. For example, if you are fully proficient in a skill, click on the fifth and last circular point to demonstrate your expertise.
Another way you can express your level of mastery is through the number of years that you have been exercising this skill.
In any case, it is highly recommended to include a Skills section, especially your hard skills or technical abilities, on your paper and online CV.
A unique section that easily grabs the attention of hiring managers and employers alike is the Out of Office section. This section includes your interests and activities outside of your work environment. It is essential to discuss what the activity is, why you enjoy it, and how it benefits you in your personal life or perhaps even in your professional realm. A great way to make it connect with your work profile is to include how it may help you to be a better person, not only in your life outside the office, but as a professional.
In order to select an icon that represents your out of office activity or interest, click on the default bicycle icon. A menu with more than 75 icons will appear. Choose the picture that best represents your interest and then edit the accompanying text.
We recommend including one to two interests or activities, maximum, on your PDF CV. Anymore than two, begins to appear less professional. This is also a great section to write about your volunteer experiences or to describe in greater detail your skills and abilities. For instance, the Skills section could be used for your soft skills and this section could be utilized to describe your hard skills. Just don’t forget to change the title of the section accordingly.
If you have any important certifications that pertain to the job position that you are applying for, we recommend utilizing a Certifications section. Include the name of the certification and the organization that you obtained it from. If you want to add more than one certification, click on the plus sign icon located in the toolbar to the right of the section title.
If you want to arrange your certifications in a particular order, simply click on the up or down arrow directly across from the certification name. Similarly, if you want to delete a certification, click on the trash can also located in the toolbar to the right of the certification name.
Last but not least, you can incorporate a Complementary Education section on your PDF CV. Perhaps you are a recent graduate and you have little work experience in your field, or maybe you are an experienced professional and you are switching career paths; in either case, including a list of relevant courses can be a good way to demonstrate your interest and exposure to a professional area. On the other hand, if you already have some significant related work experience, the space on your CV can be better utilized to describe your professional work and achievements.
Nevertheless, if you decide to include relevant coursework on your CV, make sure to be selective about which courses you incorporate. There is no need to list basic or core coursework. List only those courses that demonstrate your specific knowledge and are related to the position to which you are applying. In addition, be sure to write out the entire name of the course as hiring managers and employers may not necessarily be familiar with course numbers or understand the abbreviated titles.
Click on the plus sign icon located in the toolbar to the right of the section title, to add a course. In order to sort your courses into a specific order, simply click on the up or down arrow directly across from the course name and institution. Similarly, if you want to delete a course, click on the trash can also located in the toolbar to the right of the course and institution.
*Remember if you are not going to use a section for its initial purpose, you can always change its functionality. If you would like to include other information about your professional profile, that does not fall under one of the predetermined sections, simply change the section title and record the accompanying data. For example, you could change the Complementary Education section to Volunteer Experience.
INSERT BULLET POINTS, BOLD TEXT, ITALICS AND UNDERLINE TEXT
This option is only available in some sections such as work experience or executive summary that support enriched text formats in all available templates.
In order to create a list with bullet points follow the following steps:
- Insert an enter after every element of the list in order to separate them in different rows.
- Select element by element, and when the text options appear, select the bullet point icon list or the ordered list as you wish.
Here you can see two examples:
In order to highlight in bold, italics or underline a word or phrase, select the text with your mouse and chose among this three options: , o
Here you can see an example:
In order to remove any style previously added such as lists or bold text, select the text and when the text options appear, select the last option as shown in the following example:
Finally, the last customizable option within our PDF maker is the color of your CV template. We have 20 different color schemes for you to choose from. Make your PDF CV stand out from the crowd and capture the attention of both recruiters and employers by choosing a color that best represents you!
To change your PDF CV template color, hover your mouse over the desired color theme and click. You can test each and every color, if you like; just don’t forget to save your changes once you have found the perfect one.
*Final note: if at any point you cannot view the complete section title, date, or any other text entry due to the overlay of the toolbar (as displayed below), move your cursor outside of the section’s text box.
if at any point you cannot view the complete section title, date, or any other text entry due to the overlay of the toolbar (as displayed below), move your cursor outside of the section’s text box.
You have successfully completed the creation and editing process of your PDF CV! Now, check out our User Guide article on how to download your PDF CV file. Of course, if you have any other questions or doubts about how to edit your PDF CV, feel free to contact us.